Billing Coordinator | Medford, NJ

The Billing Coordinator in Medford, NJ ensures accurate and timely invoice generation in compliance with customer Purchase Orders, HazTek Proposals, or Master Service Agreements (MSAs), utilizing Deltek (ERP) and Salesforce (CRM) systems to verify billing accuracy and contract adherence. This role also manages billing discrepancies, maintains proper documentation, supports financial reporting and reconciliation, and addresses customer and internal inquiries to uphold the integrity of revenue accounting and cash flow management.

POSITION RESPONSIBILITIES:
• Ensure accurate invoices are generated in line with customer Purchase Order/s, HazTek Proposal or Customer MSA.
• Generate invoices timely and distribute within 24 hours to customers or third-party agents to support cash flow management and revenue accounting.
• Ensure proper supporting documentation is attached to all invoices and filed with project information.
• Utilize Deltek (ERP) and Salesforce (CRM) systems to ascertain information needed for accurate billing and compliance with contract/proposal and to audit sales orders to invoicing.
• Reconcile billing discrepancies by investigating and resolving billing errors, disputes, and discrepancies by coordinating with the appropriate internal stakeholders.
• Adhere to company billing policies to maintain accuracy and integrity in invoicing.
• Support financial reporting and reconciliation processes to ensure accurate revenue recognition and accounting records for month and quarter-end activities.
• Address customer and internal inquiries related to billing, payments, and account statements promptly and professionally.
• Support special projects, as needed.

REQUIRED EDUCATION AND EXPERIENCE:
• High School Diploma, or equivalent
• Four (4) years of demonstrated billing functional experience
• Demonstrated experience with Microsoft Office (Word, Outlook, and Excel)
• Previous experience working with ERP and CRM systems

PREFERRED EDUCATION AND EXPERIENCE:
• Professional services billing experience
• Deltek and Salesforce experience
• Time and expense control management experience

KNOWLEDGE, SKILLS & ABILITIES:
• Excellent verbal communication skills, including use of phone
• Excellent writing communication skills
• Excellent time management and organization skills
• Intermediate computer skills including Microsoft Office (Word, Outlook, and Excel)
• Intermediate understanding of accounting principles
• Ability to be highly accurate and efficient with task completion
• Ability to produce work output with meticulous attention to detail
• Ability to balance multiple priorities to meet expected deadlines
• Ability to work well both independently and as part of a team
• Ability to read, write, speak, and understand the English language

PHYSICAL REQUIREMENTS:
• Location of job activities 100% inside
• Primarily computer-based work
• Sit for prolonged periods of time
• Use of phone for communication
• Extensive manual dexterity (keyboarding, mouse, phone)
• Reach, handle, and feel
• Occasionally stoop, kneel, and crouch

ADDITIONAL REQUIREMENTS:
• Must be available during normal business hours, Monday through Friday, 8am to 5pm EST
• Must be available on occasion during non-business hours, including weekends, to support the needs of the department

HazTek Safety Management is a full-service, objective safety partner, founded in 1997. The health, safety and well-being of employees and companies is our highest priority. We offer full-time employment, stability, competitive benefits, professional development, travel, diverse safety experiences, management support and the added benefit of working with a network of over 275 full-time HazTek safety professionals. 

At HazTek, We Stand Together for Safety

We are committed to building an environment of inclusion and acceptance which values diversity across all areas of the organization; an environment in which all employees can contribute to the success of the business and are valued for their skills, experience, and unique perspectives. 

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.