The Billing Coordinator in Medford, NJ ensures accurate and timely invoice generation in compliance with customer Purchase Orders, HazTek Proposals, or Master Service Agreements (MSAs), utilizing Deltek (ERP) and Salesforce (CRM) systems to verify billing accuracy and contract adherence. This role also manages billing discrepancies, maintains proper documentation, supports financial reporting and reconciliation, and addresses customer and internal inquiries to uphold the integrity of revenue accounting and cash flow management. POSITION RESPONSIBILITIES: • Ensure accurate invoices are generated in line with customer Purchase Order/s, HazTek Proposal or Customer MSA. • Generate invoices timely and distribute within 24 hours to customers or third-party agents to support cash flow management and revenue accounting. • Ensure proper supporting documentation is attached to all invoices and filed with project information. • Utilize Deltek (ERP) and Salesforce (CRM) systems to ascertain information needed for accurate billing and compliance with contract/proposal and to audit sales orders to invoicing. • Reconcile billing discrepancies by investigating and resolving billing errors, disputes, and discrepancies by coordinating with the appropriate internal stakeholders. • Adhere to company billing policies to maintain accuracy and integrity in invoicing. • Support financial reporting and reconciliation processes to ensure accurate revenue recognition and accounting records for month and quarter-end activities. • Address customer and internal inquiries related to billing, payments, and account statements promptly and professionally. • Support special projects, as needed.